How to use this manual

Alternate PDF format (5 pages, 2.2 MB): 2016-271-how_to_use-eng.pdf

WHY WAS THIS PRODUCED?

THE POLICY HORIZONS CANADA FORESIGHT TRAINING MANUAL HAS TWO GOALS:

1. To build foresight literacy in general and to explain the Horizons Foresight Method in particular. As foresight research is still relatively new in the Canadian government, this guide was written in part to address a gap in foresight literacy among government analysts.1 It will address how foresight research differs from other social science research methods and how foresight findings could complement other knowledge currently informing the policymaking process. The primary focus, however, is on understanding the foresight method practised at Horizons. It further clarifies the purpose of Horizons’ foresight studies and describes how analysts can use the findings in their own work. We believe incorporating more foresight thinking into the government policy-making process could lead to more robust policies.

2. To build foresight capacity within Horizons, the federal government and other organizations. This guide is also a facilitation toolkit for staff at Horizons and others interested in practising the Horizons Foresight Method (or parts of it) in their own organizations. For those new to foresight, the manual provides a detailed description of the concepts and processes. The manual is also modular, so facilitators can build their own events. They can select the presentations, facilitation activities, handouts and posters they want and then customize the package to suit the time available, number of participants, topic and foresight experience of the group. Facilitation design takes time. By providing detailed steps for facilitation and addressing foresight learning goals (such as how to define a weak signal), we aim to give foresight facilitators some starting material to help them plan. For experienced facilitators especially, this should allow more time to explore the subject matter that may be generated: to consider questions like “what kind of assumptions do I think participants might generate?” and “what system elements are they likely to identify?” Horizons analysts in particular need to be able to handle a variety of subject matter, ready for a conversation about, for example, labour markets, energy or governance. Subject matter familiarity, while not always essential, helps facilitators draw out participants’ aha moments.

HOW CAN I USE THIS MANUAL?

For readers simply interested in building some foresight literacy and knowledge of the Horizons Foresight Method, we suggest reading the overviews on their own. They introduce the reader to core concepts in foresight and summarize activities used at Horizons without getting into specifics of workshops. For more detail, consult the foresight presentations and speaking notes, which were also written as a conceptual guide to the Horizons Foresight Method.

For readers interested in developing their scanning and foresight capacity (and perhaps that of their colleagues), we suggest reading either the full manual or the relevant modules in entirety. While most analysts will not have the mandate or capacity to deliver a full foresight study, they can leverage a few activities in the guide to great benefit. In particular, the assumptions, scanning and systems modules offer ways to inject a little foresight activity, even for those with little experience with foresight or facilitation.

WHAT IS INCLUDED IN EACH TRAINING MODULE?

THERE ARE SIX MODULES IN THE TRAINING MANUAL. EACH MODULE DESCRIBES ONE STAGE OF THE HORIZONS FORESIGHT METHOD USING THE FOLLOWING COMPONENTS:

  • An overview document – A primer with a general description of module concepts as they fit into foresight, a summary of exercises and sources for more information.
  • A presentation with speaking notes – Each presentation was designed to introduce the concepts developed in the practical workshop activities. It offers general slides and speaking points that can be customized to suit different foresight training events. Each presentation is comprehensive and contains more slides and speaking points than a presenter would likely want to deliver at one time. It is recommended that experienced presenters also spend some time generating their own examples relevant to their subject matter/audience.
  • A facilitator’s guide – Each facilitator’s guide provides step-by-step instructions for facilitated scanning and foresight exercises that are frequently used at Horizons. It includes conceptual descriptions, logistical reminders and tips for success. Those trying the activity for the first time can read through the guide to familiarize themselves with it. Experienced foresight facilitators can review the facilitator’s guide to save some time in planning their event. In particular, we recommend adopting the “agenda at glance” as a template and filling in key points, drawing on the suggested annotated agenda, the facilitator’s own experience and the needs of the group. The timing, materials checklist and conceptual descriptions are all suggestions for the facilitator to review. We hope it will be a useful prompt for questions every facilitator should consider when planning an event (e.g. What kind of introduction is needed? Will the group participate in breakout sessions? Do I need assistants? Have I allotted enough time for each exercise, given the number of participants? Do I want to get feedback at the end of the exercise?).
  • Posters, sample questionnaires and handouts – These serve as aids to support the meeting and reduce the time needed to prepare materials.
  • Tip sheets – These provide pointers to help scanning and foresight analysts.

1 Readers interested in learning more about the field of foresight generally (beyond the Horizons Foresight Method) might consider the following books: The Art of the Long View (Schwartz), Futuring: The Exploration of the Future(Cornish), Thinking about the Future: Guidelines for Strategic Foresight (Bishop and Hines), 4 Steps to the Future(Richard A. K. Lum), and Foresight Infused Strategy (Maree Conway). In a government context, some other online foresight guides include The FOR-LEARN Online Foresight Guide (European Commission), The GCPSE Foresight: The Manual (UNDP), and The Futures Toolkit (UK government).

2017-10-18